Procurement workflow surface

California SB 243: Companion Chatbots — vendor disclosure form

This is a sample disclosure form a procurement team can adapt for vendor RFPs and ITTs evaluating systems against California SB 243: Companion Chatbots. The provision-specific questions below were derived from the catalog's coverage cells; before issuing, a qualified procurement lawyer should review the adapted version against your jurisdiction's contract law. This form is NOT legal advice (see charter §7.4).

Export:use your browser's Print → Save as PDF to produce a printable copy. Native .docx / .pdf export ships on the roadmap (see /wiki/roadmap); for now, browser print-to-PDF is the supported flow.

1. Vendor identification

Vendor legal name

Jurisdiction of incorporation

Primary contact (name, role)

Primary contact (email, phone)

RFP / ITT reference number

Response submission date

2. AI system identification

System name

Version / build identifier

Underlying model(s) + provider(s)

Intended use(s) within this engagement

Jurisdiction(s) of deployment

Other AI-governance instruments the system claims compliance with

3. Provision-specific questions

Transparency Obligations. Provide the documentation required under the transparency obligations of California SB 243: Companion Chatbots (Cal. Bus. & Prof. Code § 22602(a) (added by SB 243) — operator must issue a clear-and-conspicuous notification that the companion chatbot is artificially generated and not human where a reasonable person would be misled; § 22602(c) adds, for known minors, a default every-three-hours AI-reminder + break notification) — including (as applicable) model card, system card, training-data summary, evaluation results, and known limitations.
(Cite: Cal. Bus. & Prof. Code § 22602(a) (added by SB 243) — operator must issue a clear-and-conspicuous notification that the companion chatbot is artificially generated and not human where a reasonable person would be misled; § 22602(c) adds, for known minors, a default every-three-hours AI-reminder + break notification)
Individual Redress. Describe the end-user redress + complaint channel offered for the system, including documented appeal path and response-time commitment, consistent with California SB 243: Companion Chatbots (Cal. Bus. & Prof. Code § 22605 (added by SB 243) — private right of action: a person injured in fact by a violation may sue for injunctive relief, the greater of actual damages or $1,000 per violation, and attorney's fees and costs).
(Cite: Cal. Bus. & Prof. Code § 22605 (added by SB 243) — private right of action: a person injured in fact by a violation may sue for injunctive relief, the greater of actual damages or $1,000 per violation, and attorney's fees and costs)

4. Documentation enclosures expected

Tick each enclosure attached to the vendor response. Missing enclosures should be explained in the “Variances” field below.

Copies of submitted regulatory reports / registrations
Vendor company registration + insurance certificates
Sub-processor / supply-chain list (including model upstream)

Variances (enclosures not attached + reason)

5. Vendor attestation

The undersigned, on behalf of the vendor, attests that the disclosures above are true and complete to the best of their knowledge at the date signed, and undertakes to notify the buyer in writing within 30 days of any material change to those disclosures.

Signatory name

Signatory role / title

Signature

Date

This is a sample form derived from the catalog at /wiki/ca-sb-243. Adapt before issuing. Not legal advice; not jurisdiction-specific. See charter §7.4.

California SB 243: Companion Chatbots — vendor disclosure form

3. Provision-specific questions

Transparency Obligations. Provide the documentation required under the transparency obligations of California SB 243: Companion Chatbots (Cal. Bus. & Prof. Code § 22602(a) (added by SB 243) — operator must issue a clear-and-conspicuous notification that the companion chatbot is artificially generated and not human where a reasonable person would be misled; § 22602(c) adds, for known minors, a default every-three-hours AI-reminder + break notification) — including (as applicable) model card, system card, training-data summary, evaluation results, and known limitations.

(Cite: Cal. Bus. & Prof. Code § 22602(a) (added by SB 243) — operator must issue a clear-and-conspicuous notification that the companion chatbot is artificially generated and not human where a reasonable person would be misled; § 22602(c) adds, for known minors, a default every-three-hours AI-reminder + break notification)

Individual Redress. Describe the end-user redress + complaint channel offered for the system, including documented appeal path and response-time commitment, consistent with California SB 243: Companion Chatbots (Cal. Bus. & Prof. Code § 22605 (added by SB 243) — private right of action: a person injured in fact by a violation may sue for injunctive relief, the greater of actual damages or $1,000 per violation, and attorney's fees and costs).

(Cite: Cal. Bus. & Prof. Code § 22605 (added by SB 243) — private right of action: a person injured in fact by a violation may sue for injunctive relief, the greater of actual damages or $1,000 per violation, and attorney's fees and costs)