Procurement workflow surface

UK-US AI Safety Institute Memorandum of Understanding — vendor disclosure form

This is a sample disclosure form a procurement team can adapt for vendor RFPs and ITTs evaluating systems against UK-US AI Safety Institute Memorandum of Understanding. The provision-specific questions below were derived from the catalog's coverage cells; before issuing, a qualified procurement lawyer should review the adapted version against your jurisdiction's contract law. This form is NOT legal advice (see charter §7.4).

Export:use your browser's Print → Save as PDF to produce a printable copy. Native .docx / .pdf export ships on the roadmap (see /wiki/roadmap); for now, browser print-to-PDF is the supported flow.

1. Vendor identification

Vendor legal name

Jurisdiction of incorporation

Primary contact (name, role)

Primary contact (email, phone)

RFP / ITT reference number

Response submission date

2. AI system identification

System name

Version / build identifier

Underlying model(s) + provider(s)

Intended use(s) within this engagement

Jurisdiction(s) of deployment

Other AI-governance instruments the system claims compliance with

3. Provision-specific questions

Foundation Models / GPAI. Does the offered system meet the threshold for a general-purpose / foundation model under UK-US AI Safety Institute Memorandum of Understanding (MoU scope is frontier AI evaluation)? If yes, identify the specific obligations you will satisfy and the evidence you will provide.
(Cite: MoU scope is frontier AI evaluation)
International Coordination. Describe the offered system's compliance posture relative to the UK-US AI Safety Institute Memorandum of Understanding provisions identified at: MoU is the operative bilateral; precedent for the broader AISI network.
(Cite: MoU is the operative bilateral; precedent for the broader AISI network)

4. Documentation enclosures expected

Tick each enclosure attached to the vendor response. Missing enclosures should be explained in the “Variances” field below.

Safety / capability evaluation results
Transparency documentation (per-instrument schema)
Vendor company registration + insurance certificates
Sub-processor / supply-chain list (including model upstream)

Variances (enclosures not attached + reason)

5. Vendor attestation

The undersigned, on behalf of the vendor, attests that the disclosures above are true and complete to the best of their knowledge at the date signed, and undertakes to notify the buyer in writing within 30 days of any material change to those disclosures.

Signatory name

Signatory role / title

Signature

Date

This is a sample form derived from the catalog at /wiki/uk-us-aisi-mou. Adapt before issuing. Not legal advice; not jurisdiction-specific. See charter §7.4.

UK-US AI Safety Institute Memorandum of Understanding — vendor disclosure form

3. Provision-specific questions

Foundation Models / GPAI. Does the offered system meet the threshold for a general-purpose / foundation model under UK-US AI Safety Institute Memorandum of Understanding (MoU scope is frontier AI evaluation)? If yes, identify the specific obligations you will satisfy and the evidence you will provide.

(Cite: MoU scope is frontier AI evaluation)

International Coordination. Describe the offered system's compliance posture relative to the UK-US AI Safety Institute Memorandum of Understanding provisions identified at: MoU is the operative bilateral; precedent for the broader AISI network.

(Cite: MoU is the operative bilateral; precedent for the broader AISI network)

4. Documentation enclosures expected

Tick each enclosure attached to the vendor response. Missing enclosures should be explained in the “Variances” field below.

Safety / capability evaluation results

Transparency documentation (per-instrument schema)

Vendor company registration + insurance certificates

Sub-processor / supply-chain list (including model upstream)