Procurement workflow surface
Japan AI Promotion Act (Act on the Promotion of Research, Development and Utilization of AI-Related Technologies) — vendor disclosure form
This is a sample disclosure form a procurement team can adapt for vendor RFPs and ITTs evaluating systems against Japan AI Promotion Act (Act on the Promotion of Research, Development and Utilization of AI-Related Technologies). The provision-specific questions below were derived from the catalog's coverage cells; before issuing, a qualified procurement lawyer should review the adapted version against your jurisdiction's contract law. This form is NOT legal advice (see charter §7.4).
1. Vendor identification
2. AI system identification
3. Provision-specific questions
- Transparency Obligations. Provide the documentation required under the transparency obligations of Japan AI Promotion Act (Act on the Promotion of Research, Development and Utilization of AI-Related Technologies) (Act No. 53 of 2025, Art. 3(4)) — including (as applicable) model card, system card, training-data summary, evaluation results, and known limitations.
(Cite: Act No. 53 of 2025, Art. 3(4))
- Development-Rights Framings. Describe the offered system's compliance posture relative to the Japan AI Promotion Act (Act on the Promotion of Research, Development and Utilization of AI-Related Technologies) provisions identified at: Act No. 53 of 2025, Arts. 1 & 3(3).
(Cite: Act No. 53 of 2025, Arts. 1 & 3(3))
- International Coordination. Describe the offered system's compliance posture relative to the Japan AI Promotion Act (Act on the Promotion of Research, Development and Utilization of AI-Related Technologies) provisions identified at: Act No. 53 of 2025, Arts. 17 & 3(5).
(Cite: Act No. 53 of 2025, Arts. 17 & 3(5))
4. Documentation enclosures expected
Tick each enclosure attached to the vendor response. Missing enclosures should be explained in the “Variances” field below.
- Vendor company registration + insurance certificates
- Sub-processor / supply-chain list (including model upstream)
5. Vendor attestation
The undersigned, on behalf of the vendor, attests that the disclosures above are true and complete to the best of their knowledge at the date signed, and undertakes to notify the buyer in writing within 30 days of any material change to those disclosures.
This is a sample form derived from the catalog at /wiki/japan-ai-promotion-act. Adapt before issuing. Not legal advice; not jurisdiction-specific. See charter §7.4.